What file format do I need to provide for variable data printing?

Variable data printing merges a spreadsheet of unique values into a single design, so each printed piece can carry a different name, address, code, or number. The cleaner and more clearly labeled your data file is, the more reliably each field lands in the right spot on the layout.

• Format: provide your list as an Excel spreadsheet (.xls or .xlsx).
• Column headers: give every column a clear, distinct label (First Name, Address, Serial Number) so it maps cleanly to the matching field in the design.
• Data hygiene: remove blank rows, extra spaces, and duplicate columns, and keep one record per row.
• Consistency: confirm the row count and spelling before submitting, since the print output mirrors the file exactly.